Planning a corporate event can be a difficult process, especially if you are inviting a large number of guests. When you are trying to make a good impression for your company, it is important to ensure that you take care of all the event details. The good news is that it is possible to make the event successful and even quite enjoyable. By taking advantage of all the professional services available, you can relax in the knowledge that everything will work out perfectly.
One of the areas that can be a real issue when planning the event is the catering. The food that you serve your guests can make or break your event. It is important to ensure that you hire a reputable catering company to avoid a disaster that can ruin your occasion and your company reputation. You should avoid some catering mistakes to make sure that the event goes smoothly.
Failing to consider food issues
One mistake that many people make is failing to consider food issues such as allergies and preferences. Ordering high-allergen foods can be a huge mistake especially where you have the risk of cross contamination. It is important to avoid items that contain ingredients that many people are allergic to such as peanuts. If you have few guests, it helps to find out about any food requirements and preferences when planning the menu.
Failing to consider seating space
Unless you are planning a cocktail party with drinks and finger foods, it is a good idea to ensure that you have adequate seating space for your guests. A corporate event usually includes presentations and the presence of documents and no one wants to try to balance a full plate while standing up! Consider the venue and the type of food you will be serving and arrange to get the right furniture and tableware. Serving good food that your guests cannot enjoy is a recipe for disaster.
Offering too many options
While it is a good idea to offer your guests some food options, too many options can also be a problem. Having a wide menu or many different types of food can make the formal event seem too informal. Try to limit the options and a good way to do this is to offer one chicken, beef, fish and vegetarian dish as opposed to several varieties of these foods. Consider the number of people at the event and remember that if you are serving buffet, too many options will mean long lines and delays at the food stations.
Serving alcohol at the event
Unless you are planning an informal social or Christmas party, serving alcohol at a corporate event can be a bad idea. Trying to have rational conversations or to sell your business goals to people who have had too much to drink can be a nightmare. If you really feel that you must serve wine or cocktails, you can plan to have a bar towards the end of the event after the serious business is out of the way.
Serving poor quality food
The fact is that no one wants to eat bad tasting food and you definitely should not serve this to your corporate guests. Serving food that tastes like it has been micro waved or as if it came out of a carton can give your business a very bad image. While it is not necessary to work with the most expensive restaurant in town, it helps to deal with a reputable business that will serve superior quality food. A reputable caterer will always serve fresh food made with the best quality ingredients. All in all, make sure that you have enough food for your guests and avoid serving the food cold!