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Hosting A Corporate Event: What Should Be Ready Before The Event?

When planning a corporate event, the quality of the catering always has to be top notch. This is usually the highlight of the event, which means that taking it for granted is likely to result in an event that will not be very successful. One of the things you might need to keep in mind in as far as the planning for the catering is concerned is ensuring that a particular timeline is followed. You should have a logical progression of decision making steps, so that you don’t end up getting a raw deal as far as catering is concerned. Before the event, there are a number of things you might need to have sorted out. Some of these include:

You should have identified the caterer to work with


At the earliest opportunity, you should have already identified a high quality caterer who will be providing the catering service. The type of relationship that you have with them should also be very clear. For instance, you should have come to an agreement with regard to how much you expect to pay them, as well as other terms of service.

The most important reason for you to try and find a high quality caterer many days in advance of the event is that most of the time, you will need them to be integrated in the planning of the event. For instance, when you are choosing a venue for the event, you would need them to give you information regarding some of the qualities of an ideal venue that would suit them. They can also help you figure out the best type of layout for the venue as well.

Your menu should be set

In addition to that, it’s also important that your menu should be ready by this point in time. For you to have done this, you should have gone through the process of determining how many people will be attending the event, as well as what type of food each of them will need. This is information that you should therefore have collected previously. Having to put together the menu in a rush at the last minute is never a good idea, since you are likely to get the catering all wrong. For instance, you may order too much or too little food. It might also be difficult to account for the needs of people who might have special dietary needs, such as those who are vegetarian.

Your venue should be set up perfectly

In fact, long before your event arrives, the venue for the event should be booked. On the day before the event, you need to make sure that the venue is all set up. This means that the seating arrangements should be in place, and all the decorations should also be there. If you have to do anything regarding this on the material day, it should only be putting the final touches to the place.

During such events, you will also need to use facilities such as a projector and other electronics. It’s important that you make sure that all these are functioning by this point in time. Having to keep fighting fires in the name of getting a projector or microphone can waste a lot of time during the actual event. It also shows that you were not well prepared for the event.

If all the above pointers are sorted out before the event, you can be sure that you will have minimal problems on the material day. The best way to prepare is to have a checklist of items that should be ready at specific points in time during the preparation phase, then use it to assess the progress of preparation.


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